Assistant Administrator

1. Job Purpose

To provide administrative and operational support to ensure the smooth day-to-day running of the organisation. The Assistant Administrator is responsible for coordinating office activities, maintaining records, handling correspondence, supporting staff and ensuring efficient administrative processes.

2. Key Responsibilities

• Assist with the daily administration and coordination of office activities.
• Maintain and organise company records, files and documentation.
• Handle incoming and outgoing correspondence, emails and telephone calls.
• Prepare letters, reports, meeting minutes and other administrative documents.
• Assist with scheduling meetings, appointments and company events.
• Maintain office supplies and monitor stationery requirements.
• Assist with employee records, attendance registers and leave administration.
• Support recruitment, onboarding and general human resource administration.
• Coordinate communication between departments, employees and management.
• Assist with procurement requests, quotations and supplier follow-ups.
• Monitor office equipment and report maintenance requirements.
• Ensure proper filing, documentation and record management.
• Assist management with administrative reports and routine operational tasks.
• Ensure compliance with company policies and administrative procedures.
• Perform any other duties assigned by the supervisor.

3. Qualifications and Experience

• Diploma or Degree in Business Administration, Management or a related field.
• At least 1–2 years of relevant administrative experience is an advantage.
• Good knowledge of Microsoft Office (Word, Excel and Outlook).
• Experience using office management systems or ERP software is an advantage.
• Good written and verbal communication skills.

4. Required Skills and Competencies

• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Good attention to detail and record-keeping abilities.
• Ability to multitask and prioritise responsibilities.
• Professional attitude and good problem-solving skills.
• High level of integrity and confidentiality.
• Ability to work independently and within a team.
• Good customer service and coordination skills.

5. Key Performance Indicators (KPIs)

• Timely completion of administrative tasks.
• Accuracy and proper maintenance of company records.
• Efficient handling of correspondence and communication.
• Effective coordination of office activities.
• Proper management of office supplies and resources.
• Compliance with administrative procedures and company policies.
• Responsiveness to internal and external administrative requests.

6. Working Environment

The Assistant Administrator will work in a professional and collaborative office environment, providing support to management and various departments. The role requires flexibility, good communication and the ability to handle multiple administrative responsibilities efficiently.

Note: Once your CV is received, we can also consider you for an alternative opportunity.