Project Coordination Assistant

Key Responsibilities

• Support communication and coordination with local partners, government offices, consultants, suppliers, and other stakeholders.
• Arrange meetings, prepare meeting notes, follow up on action items, and track pending issues.
• Assist with document collection, filing, translation, basic research, and local information verification.
• Help coordinate logistics for site visits, partner meetings, government meetings, and business trips.
• Monitor project progress and provide regular updates to management.
• Support basic administrative work, including scheduling, procurement coordination, local errands, and office support.
• Help identify practical issues on the ground and propose solutions in a timely manner.
• Maintain organized records of contacts, documents, approvals, correspondence, and project updates.

Requirements

• Bachelor’s degree in business, administration, international relations, engineering, energy, or a related field.
• 2+ years of experience in project coordination, administration, business support, government liaison, or partner coordination.
• Strong communication skills in English. Knowledge of Luganda or other local languages is an advantage.
• Good organizational skills and ability to follow up until tasks are completed.
• Comfortable working with different stakeholders, including government, private companies, consultants, and local communities.
• Proficient in Microsoft Office, email, WhatsApp communication, and basic reporting.
• Honest, responsible, detail-oriented, and able to work independently.
• Experience supporting Chinese or international companies is an advantage.

Preferred Qualities

• Practical problem-solving mindset.
• Strong sense of responsibility and confidentiality.
• Able to travel within Uganda when required.
• Patient, professional, and good at relationship coordination.

How to Apply:

All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section