Project Coordination Assistant

Job Summary

We are looking for a reliable and proactive Project Coordination Assistant to support our business and project development activities in Uganda. The role will involve day-to-day coordination with local partners, government agencies, consultants, suppliers, and internal teams to help move projects forward in a practical and organized way.

Job Description

l Support communication and coordination with local partners, government offices, consultants, suppliers, and other stakeholders.

l Arrange meetings, prepare meeting notes, follow up on action items, and track pending issues.

l Assist with document collection, filing, translation, basic research, and local information verification.

l Help coordinate logistics for site visits, partner meetings, government meetings, and business trips.

l Monitor project progress and provide regular updates to management.

l Support basic administrative work, including scheduling, procurement coordination, local errands, and office support.

l Help identify practical issues on the ground and propose solutions in a timely manner.

l Maintain organized records of contacts, documents, approvals, correspondence, and project updates.

Requirements

l Bachelor's degree in business, administration, international relations, engineering, energy, or a related field.

l 2+ years of experience in project coordination, administration, business support, government liaison, or partner coordination.

l Strong communication skills in English. Knowledge of Luganda or other local languages is an advantage.

l Good organizational skills and ability to follow up until tasks are completed.

l Comfortable working with different stakeholders, including government, private companies, consultants, and local communities.

l Proficient in Microsoft Office, email, WhatsApp communication, and basic reporting.

l Honest, responsible, detail-oriented, and able to work independently.

l Experience supporting Chinese or international companies is an advantage.

Preferred Qualities

l Practical problem-solving mindset.

l Strong sense of responsibility and confidentiality.

l Able to travel within Uganda when required.

l Patient, professional, and good at relationship coordination.