JOB TITLE PROCUREMENT AND STORES OFFICER

NATURE OF JOB FULL TIME

INDUSTRY FOOD MANUFACTURING

SALARY KSHS.40,000-60,000KSHS.40,000-60,000

JOB LOCATION MLOLONGO

DUTIES AND RESPONSIBILITIES

Procurement Management

· Source and evaluate suppliers based on quality, pricing, reliability, and delivery performance.

· Obtain quotations, negotiate prices, terms, and contracts to achieve cost savings.

· Prepare purchase requisitions, purchase orders, and procurement documentation.

· Ensure timely procurement of raw materials, ingredients, packaging materials, spare parts, and other operational supplies.

· Build and maintain strong supplier relationships to ensure consistent supply.

Supplier Management

· Evaluate supplier performance based on quality, cost, and delivery timelines.

· Resolve supplier-related issues, including delivery delays, shortages, and quality concerns.

· Coordinate supplier audits and maintain an approved supplier database.

· Monitor supplier compliance with contractual obligations and company standards.

Inventory & Stores Management

· Oversee the receipt, storage, issuance, and recording of all inventory items.

· Maintain accurate stock records using inventory management systems.

· Conduct regular stock counts and reconcile physical inventory with system records.

· Monitor stock levels and initiate timely replenishment to avoid stock-outs or overstocking.

· Ensure proper storage of bakery ingredients and materials in line with food safety requirements.

Warehouse Operations

· Ensure efficient organization and housekeeping within the stores and warehouse.

· Monitor stock rotation using FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles where applicable.

· Safeguard inventory against damage, spoilage, theft, and loss.

· Coordinate the safe loading, unloading, and movement of goods.

Cost Control & Budget Management

· Monitor procurement expenditure and identify cost-saving opportunities.

· Ensure procurement activities comply with approved budgets.

· Track market prices and recommend cost-effective sourcing strategies.

· Minimize inventory carrying costs while maintaining adequate stock levels.

Documentation & Reporting

· Maintain accurate procurement, supplier, and inventory records.

· Prepare daily, weekly, and monthly procurement and stock reports.

· Maintain proper filing of purchase orders, delivery notes, invoices, and goods received notes.

· Generate inventory reports highlighting slow-moving, obsolete, or expired stock.

Compliance & Food Safety

· Ensure procurement and stores operations comply with company policies and procurement procedures.

· Verify that purchased materials meet quality and food safety standards.

· Support compliance with HACCP, GMP, and ISO 22000 Food Safety Management Systems where applicable.

· Ensure safe handling and storage of food ingredients and packaging materials.

KEY REQUIREMENT SKILLS AND QUALIFICATION

· Diploma/Degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.

· Minimum of 5 years' relevant experience in procurement and stores management, preferably within a bakery, food manufacturing, or FMCG environment.

· Demonstrated experience in supplier sourcing, contract negotiation, procurement processes, and inventory management.

· Strong knowledge of procurement principles and supply chain management.

· Excellent negotiation and supplier relationship management skills.

· Sound understanding of inventory control and warehouse operations.

· Proficiency in inventory management systems and Microsoft Office applications.

HOW TO APPLY

· If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com

· Interviews will be carried out on a rolling basis until the position is filled.

· Only the shortlisted candidates will be contacted.