Personal/ Executive Assistant

JOB SUMMARY

We are seeking a dynamic highly organized and experienced Executive Assistant to provide exceptional strategic and administrative support to our Managing Director (MD). This critical role plays a pivotal role in ensuring the smooth operation of the MD’s office and will be a trusted advisor and confidante.

ROLES & RESPONSIBILITIES

• Manage the MD’s calendar, scheduling meetings, appointments, travel arrangements, and deadlines with exceptional efficiency.
• Proactively anticipate the MD’s needs and ensure smooth workflow by prioritizing tasks and managing email and phone inquiries effectively.
• Prepare high-quality presentations, reports, briefing materials, and other documents with accuracy, clarity, and attention to detail.
• Maintain a confidential and professional work environment for the MD, including discreetly managing sensitive information and communications.
• Act as a liaison between the MD, internal departments and external stakeholders, fostering strong relationships and facilitating effective communication.
• Manage and oversee the MD’s administrative staff, delegating tasks and ensuring timely completion.
• Conduct research and prepare briefings on relevant industry trends, competitor analysis, and other topics pertinent to the MD’s needs.
• Manage projects independently, ensuring successful completion within established timelines and budgets.