HR & ADMIN COORDINATOR-MANDARIN SPEAKER

Job description

About the role

To provide effective human resources and administrative support, including recruitment, employee documentation, attendance and leave administration, and foreign worker management. The role supports the smooth daily operation of the HR & Administration Department and ensures that employee records and HR processes are properly maintained.

Key responsibilities

• Assist in recruitment activities, including job postings, candidate screening, interview arrangements and follow-ups
• Coordinate new employee onboarding, documentation and orientation
• Maintain recruitment records and update employee information
• Maintain and update employee personal files, employment contracts and HR records
• Assist in managing attendance, overtime, leave applications, medical certificates and other HR documentation
• Prepare HR reports, employee lists and other administrative documents as required
• Assist in the administration of foreign workers, including passport and work permit records
• Monitor passport and work permit expiry dates and provide timely renewal reminders
• Assist in coordinating medical examinations, immigration documentation and other related arrangements
• Provide general administrative support to the HR Department and office operations

About you

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related field is preferred
• Experience in HR administration, recruitment or office administration is advantageous
• Experience in foreign worker management, work permit documentation or immigration-related administration is an added advantage
• Able to communicate in Mandarin, English and Bahasa Malaysia
• Good interpersonal and communication skills
• Basic computer skills, including Microsoft Word and Excel
• Able to perform data entry, maintain records and prepare simple reports
• Organised, responsible, detail-oriented and willing to learn
• Able to handle confidential employee information professionally
• Good time management and follow-up skills

"We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."

Job summary

HR & Admin Coordinator to provide recruitment, employee records, foreign worker management and administrative support.