Position: Operations Theatre Manager
Location: Nairobi, Kenya
Industry: Health Sector
Employment Type: Full-Time
Talent Preference: Local Talent
Gender Preference: Open to Both
Age Requirement: 30 Years and Above
Position Summary
The role requires strong leadership, clinical coordination, operational management, and compliance oversight to ensure high-quality surgical care and patient safety.
Qualifications Required / Experience Required
- Bachelor’s Degree in: BSc Nursing, Hospital Management, OT Management
- Valid registration with the Nursing Council of Kenya (for nurse managers).
- Minimum 5–8 years’ experience in operation theatre services.
- At least 2–3 years in a supervisory or managerial role.
Required Skills & Competencies / Technical & Operational Skills
- OT workflow management
- Surgical instrumentation knowledge
- Sterilization & CSSD coordination
- Infection Prevention & Control (IPC)
- Biomedical equipment coordination
- Emergency preparedness
- OT scheduling and coordination
- Team leadership
- Staff scheduling & manpower management
- Inventory & consumable control
- Incident management
- Budget monitoring
- Documentation & audit preparation
Roles & Responsibilities
1. OT Operations Management
- Supervise daily operation theatre activities.
- Ensure smooth scheduling and optimal utilization of OT rooms.
- Coordinate elective and emergency surgeries.
- Ensure OT readiness prior to surgical procedures.
- Monitor OT turnaround time between cases.
2. Surgical Coordination
- Coordinate with: Surgeons, Anesthetists, Nursing teams, CSSD, Biomedical department
- Ensure availability of instruments, implants, and equipment before surgery.
- Monitor surgical lists and case priorities.
3. Infection Prevention & Sterility
- Ensure strict adherence to aseptic techniques.
- Monitor sterilization processes and CSSD coordination.
- Ensure compliance with infection prevention policies.
- Conduct OT environmental monitoring.
- Ensure biomedical waste segregation and disposal compliance.
4. Staff Management
- Supervise OT nurses, technicians, and support staff.
- Prepare duty rosters and on-call schedules.
- Conduct staff competency assessments and training.
- Ensure adequate staffing during emergencies.
5. Equipment & Instrument Management
- Ensure availability and functionality of: Anesthesia machines, Surgical lights, Electrocautery units, Suction machines, OT tables, Laparoscopic equipment
- Coordinate preventive maintenance and repairs.
- Monitor instrument counts and handling procedures.
6. Inventory & Consumables Control
- Monitor stock levels of: Surgical consumables, Sutures, Implants, Sterile packs, Drugs
- Prevent stock-outs and wastage.
- Coordinate procurement activities and vendor communication.
7. Patient Safety & Risk Management
- Ensure compliance with surgical safety checklists.
- Monitor patient identification and consent verification processes.
- Investigate OT incidents, near misses, and sentinel events.
- Ensure emergency preparedness and crash cart readiness.
8. Quality & Accreditation Compliance
- Maintain OT SOPs, policies, and documentation.
- Participate in NABH/JCI/ISO audits and accreditation activities.
- Monitor quality indicators including: Surgical Site Infection (SSI), OT utilization, Surgery cancellation rates, Instrument errors, Sterility breaches
9. Reporting & Documentation
- Prepare daily and monthly OT reports.
- Maintain records related to: Surgeries, Sterilization, Equipment maintenance, Incidents, Infection surveillance, Submit KPI and operational reports to management.
Key Performance Indicators (KPIs)
- OT utilization rate, Surgery turnaround time, Surgical site infection (SSI) rates, Surgery cancellation rates, Equipment downtime, Sterility compliance scores, Incident and error rates, Stock-out frequency, Staff competency compliance, Audit compliance scores
If you meet the above qualifications, send your cv to careers@msvlgroup.com