Responsibilities:

HR Administration:

• Maintain accurate and up-to-date employee records and HR databases.
• Manage employee documentation including contracts, onboarding documents, and policy acknowledgements.
• Prepare HR-related documents such as employment letters, confirmation letters, and internal memos.
• Maintain confidential personnel files and ensure compliance with data protection standards.
• Support HR reporting by compiling HR metrics and employee data when required.

Recruitment:

• Coordinate recruitment activities including posting job advertisements and scheduling interviews.
• Screen applications and support shortlisting of candidates where required.
• communication to candidates and schedule interviews.
• Prepare offer letters and onboarding documentation for new hires.

Onboarding & Employee Lifecycle Management:

• Facilitate onboarding processes for new employees, including orientation coordination.
• Ensure all onboarding documentation is completed and properly filed.
• Track employee probation periods and notify managers when reviews are due.
• Support offboarding processes including exit documentation and clearance procedures.

HR Operations & Compliance:

• Ensure HR policies and procedures are properly communicated and implemented.
• Monitor employee attendance, leave records, and HR administrative systems.
• Assist in ensuring compliance with labour regulations and company policies.
• Support HR audits and documentation reviews.

Employee Engagement & Support:

• Assist in coordinating employee engagement activities and internal events.
• Support communication of HR initiatives and internal announcements.
• Serve as a point of contact for basic HR inquiries from employees.

Requirements:

• Minimum qualification of a BSC
• 3 years of previous experience in a similar role
• Certifications (Optional but Advantageous)
• CIPM or other HR Related Certification

Key Performance Indicators (KPIs):

• Accuracy of employee records and HR documentation
• Timely completion of HR administrative processes
• Efficiency of recruitment coordination and onboarding support
• Compliance with HR policies and documentation standards
• Employee satisfaction with HR administrative support

Skills & Competencies:

• Strong organizational and administrative skills
• Excellent attention to detail
• Confidentiality and integrity in handling sensitive information
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and HR systems
• Time management and ability to manage multiple tasks.
• Be able to work with speed