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SNAICC National Voice for our Children ↗

Publishing company

Executive & Team Assistant - Melbourne / Flexible Location

📍 Melbourne 💼 On-site ⏰ Full Time 📋 Permanent Contract 🏷️ Administration and Office

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Minimum Experience

0 years

Application Deadline

📅 31/12/2026

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Job Description

3 days left to apply

$88,106 - $92,130 + 12% super & salary packaging options
Applications close:
Job posted on: 30th Jul 2026
Melbourne > Collingwood
Full Time, Contract
Indigenous, Administration, Youth, Co-ops and Credit Unions
Not For Profit (NFP)
Full Time – 76 hours per fortnight
Fixed term – 12 months (maternity leave)
Location: Flexible – Melbourne preferred

SNAICC strongly encourages Aboriginal and Torres Strait Islander people to apply.

The Position:

The Executive & Team Assistant will provide high level administration and project support to the Executive Director Programs and broader team to manage the day-to-day operations of the business unit. This includes calendar and inbox management, coordinating workflow in and out of the unit, booking travel and coordinating meetings with internal and external stakeholders. The role requires strong administrative and project support skills with both internal and external stakeholders.

We are looking for people who:

Is highly proficient in coordinating administrative tasks.
Has demonstrated experience providing executive support including managing calendars and travel schedules and responding to ad hoc requests.
Has strong relationship building skills including the ability to work with a range of stakeholders with diverse working styles.
Has excellent interpersonal, verbal, and written communication skills.
Is proficient with suite of Microsoft Office programs.
Has exceptional organisational skills including the ability to manage competing priorities to meet deadlines.
Has strong problem-solving skills including an ability to develop and implement processes and streamlined ways of working.
Has the ability to maintain confidentiality and exercise discretion when handling sensitive information.
Has demonstrated ability to work with Aboriginal and Torres Strait Islander organisations and people.

next steps

To submit your application, please click ‘Apply now’ by the closing date.

Prior to applying for this role, please review the Position Description (attached).

Applications must include:

A brief cover letter outlining why you are applying for the position
Written responses to how you meet each of the key selection criteria, including short examples demonstrating your proficiency for each criteria
A resume with your skills, experience, and qualifications, relevant to the role

For general information about SNAICC, visit the SNAICC website: https://www.snaicc.org.au/

Initial inquiries to Recruitment by [email protected] using the subject line: Executive & Team Assistant enquiry via.

SNAICC reserves the right to commence recruitment proceedings immediately.

SNAICC is committed to everyday practice to ensure the safety and wellbeing of all children. Successful applicants are required to adhere to our Child safe practices and policies.

Please note that the minimum requirement for these positions is that all appointments are made subject to a satisfactory National Police Check and a current employee Working with Children Check.

SNAICC does not require the assistance of recruitment agencies at this time – thank you. Please be advised that SNAICC is not responsible for any fees associated with unsolicited resumes submitted outside of its recruitment process.