Document Controller

Responsibilities:

• Establish, implement, and maintain an efficient document control system for all project documentation, ensuring accuracy, confidentiality, and traceability.
• Receive, register, classify, distribute, track, and archive engineering drawings, technical documents, correspondence, contracts, reports, and project records.
• Ensure all project documents are properly reviewed, approved, version-controlled, and issued in accordance with established document control procedures.
• Coordinate with engineering teams to ensure timely submission and retrieval of project documentation.
• Maintain document registers, transmittal logs, revision histories, and document tracking databases, ensuring all records remain current and accessible.
• Support tendering, procurement, project close-out, and handover activities by compiling and organizing required documentation.
• Prepare periodic document control reports and ensure compliance with company standards, contractual requirements, and regulatory document retention policies.

Requirements:

• Bachelor's degree in Business Administration, Library and Information Science, Records Management, Information Management, Engineering, or a related discipline.
• Minimum 3 years' experience in document control or records management, preferably within EPC, construction, infrastructure, power, or engineering projects.
• Proficiency in Microsoft Office Suite, particularly Excel and Word, with experience using Electronic Document Management Systems (EDMS) such as Zoho, SharePoint, or similar platforms.
• Strong understanding of document numbering, revision control, document transmittals, filing systems, and records management best practices.
• Excellent organizational skills with strong attention to detail and the ability to manage large volumes of documentation accurately.
• Strong written and verbal communication skills with the ability to coordinate effectively across multidisciplinary project teams.
• Fluent in written and spoken English.
• Previous experience working with Chinese or international EPC companies will be an added advantage.

Working Conditions:

• Shared company accommodation (2–3 per room) and daily workplace transportation provided. (Candidates must provide their own laptop; meals are self-prepared in a shared kitchen.)