Document Control Assistant

We are seeking a detail-oriented and organized Document Control Assistant to support our team with document management, recordkeeping, data accuracy, and digital filing. The successful candidate will help ensure that company documents are properly organized, updated, stored, and accessible to authorized team members.

This remote position is suitable for candidates with strong organizational skills, basic computer knowledge, and the ability to work independently.

Key Responsibilities

• Organize, upload, and maintain electronic documents and records.
• Review documents for completeness, accuracy, and consistency.
• Enter and update information in company databases and spreadsheets.
• Maintain organized digital filing systems and document registers.
• Track document revisions and ensure the correct versions are available.
• Retrieve documents and provide them to authorized team members when requested.
• Identify missing, outdated, or duplicate records and report discrepancies.
• Follow company procedures for document handling and record retention.
• Maintain confidentiality and protect sensitive business information.
• Prepare routine reports and assist with administrative duties.

Qualifications and Requirements

• High school diploma or equivalent.
• Strong attention to detail and organizational skills.
• Basic knowledge of Microsoft Word, Excel, email, and PDF documents.
• Good written communication and recordkeeping abilities.
• Ability to manage tasks independently and meet deadlines.
• Reliable internet connection and a suitable remote workspace.
• Previous experience in document control, data entry, records management, or administration is an advantage but not required.

Preferred Skills

• Familiarity with cloud storage and digital document management systems.
• Ability to organize large volumes of electronic files.
• Understanding of version control and document naming conventions.
• Ability to handle confidential information responsibly.

What We Offer

• Remote work opportunity.
• Training and onboarding.
• Supportive working environment.
• Opportunities to develop administrative and document management skills.
• Compensation and benefits according to the actual employment agreement.