Tender Administrator

Key Responsibilities

1. Lead Identification: Monitor public procurement portals and platforms like Kenya Tenders, Tenders on time, Tender sure for relevant medical device Request for Proposals. (RFP)
2. Documentation & Compliance: Compile mandatory tender documents (e.g, KRA certificates, tax compliance, audited accounts, and technical ISO/CE equipment specifications) to ensure 100% responsiveness to strict public procurement laws.
3. Bid Compilation: Format technical data, pricing schedules, and delivery timelines into a professional bid document before the submission deadline.
4. Record Management: Maintain accurate electronic and physical databases of submitted bids, tender addenda, and awarded contracts.
5. Logistics: Track delivery timelines, installation, and commissioning of awarded medical equipment.
   

ESSENTIAL SKILLS

1. Organization: Strong project management skills to juggle multiple bids with overlapping deadlines.
2. Attention to Detail: Strict adherence to bid instructions (failure to comply with specific document formats or missing signatures often leads to immediate disqualification).
3. Communication: Ability to liaise with biomedical engineers, suppliers, and procurement officers.
4. Tech-Savviness: High proficiency in Microsoft Office (Excel, Word) and digital e-procurement portals.

EDUCATION BACKGROUND

1. Minimum Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, procurement, Bio Medical Engineering or a related field.
2. At least 2 to 3 years of administrative experience in tender processing within healthcare, pharmaceuticals, or medical supplies procurement or tendering.