Fleet Coordinator

Responsibilities:

Bus Payments:

• Collect and verify payments from drivers
• Monitor assigned buses
• Chase drivers for outstanding payments and log all communications

Vehicle Tracking & Monitoring:

• Monitor and check bus trackers to ensure all trackers assigned to buses are online and active
• Report any unusual activity or discrepancies

Reporting:

• Submit verified payments to online bus payment forms
• Submit accurate online forms and upload all necessary evidence (payment & expenses)
• Escalate any field or operational issues to the CEO when needed

Bus Inspections:

• Complete monthly bus inspections and new KYX (Know-Your-Customer) inspections
• Submit inspection evidence
• Check and update driver details
• Raise red flags on difficult/problematic buses/drivers following communication and/or inspections

Operations Support:

• Work closely with the Operations Manager in the following.
• Assist in receiving/picking up new buses
• Assist in checking new buses and identifying issues
• Coordinating needed repairs on buses
• Liaising and assisting in locating and recovering vehicles due for repossession

Requirements:

• Graduate Trainee in any discipline
• A minimum of 2 years’ working experience
• Experience in fleet operations, logistics, or vehicle maintenance
• Familiarity with vehicle tracking systems and tools
• Good understanding of KYC and documentation processes
• Strong attention to detail and organizational skills
• Effective communication and interpersonal skills
• Ability to multitask and work under minimal supervision
• Willingness to travel for inspections or field assignments
• Proficiency in Microsoft Office
• Valid driver’s license
• Excellent Communication and people management skills
• Relationship Management Skills