Responsibilities Administration & Office Management:

• Oversee the firm's day-to-day administrative functions and ensure efficient office management and coordination across all business units.
• Develop, implement, and monitor administrative policies, office procedures, and internal controls.
• Coordinate administrative support for client engagements, meetings, travel, procurement, and documentation.
• Improve administrative efficiency and recommend process improvements.
• Supervise administrative activities and ensure effective office management.

Accounting & Financial Management:

• Maintain accurate financial records and ensure proper bookkeeping.
• Prepare monthly, quarterly, and annual financial reports.
• Perform bank reconciliations and monitor cash flow.
• Support budgeting and financial planning activities.
• Ensure compliance with applicable accounting standards and internal financial controls.
• Assist with external audits and financial reviews

Invoicing & Revenue Management:

• Prepare and issue client invoices promptly.
• Monitor accounts receivable and follow up on outstanding payments.
• Reconcile invoices with payments received.
• Maintain accurate billing records and client account documentation.
• Prepare periodic receivables ageing reports.

Payroll Administration:

• Process monthly payroll accurately and on schedule.
• Prepare payroll schedules and maintain employee payroll records.
• Process statutory payroll deductions.
• Maintain confidentiality of payroll information.

Regulatory & Statutory Compliance:

• Ensure full compliance with all applicable statutory and regulatory requirements.
• Prepare and process statutory remittances, including PAYE, Pension (PenCom), Industrial Training Fund (ITF), Nigeria Social Insurance Trust Fund (NSITF), and other applicable obligations.
• Maintain compliance calendars and monitor statutory filing deadlines.
• Liaise with regulatory authorities on compliance matters, audits, inspections, and enquiries.
• Maintain accurate records of all statutory filings, payments, licences, and compliance documentation.
• Support the preparation of regulatory reports and ensure compliance with changes in applicable laws and regulations.

Sage Accounting Administration:

• Operate and manage the Sage Accounting system effectively.
• Ensure accuracy and integrity of financial data within Sage.
• Generate financial reports and management information from Sage.
• Recommend improvements to optimise system usage.

Client Management:

• Serve as the primary administrative and financial contact for clients.
• Coordinate client onboarding processes and maintain client records.
• Ensure prompt response to client enquiries.
• Deliver exceptional client service and maintain strong client relationships.
• Support project administration and client engagement activities.

Key Performance Indicators (KPIs):

• Timeliness and accuracy of payroll processing.
• Timeliness of statutory remittances and regulatory compliance.
• Accuracy and timeliness of financial reporting.
• Efficiency in accounts receivable collection.
• Timely issuance of client invoices.
• Effective utilisation of Sage Accounting.
• Administrative efficiency and execution of assigned responsibilities.
• Client satisfaction and retention.

Requirements:

• Education & Experience: Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline
• Minimum of 3–5 years relevant experience in accounting, finance, or business operations.
• Professional certification (ICAN, ACCA, ACA, or equivalent) will be an added advantage.

Technical Skills:

• Strong proficiency in Sage Accounting (mandatory).
• Sound knowledge of accounting principles and financial controls.
• Experience in payroll administration, invoicing, and financial reporting.
• Good understanding of Nigerian statutory compliance requirements.
• Advanced proficiency in Microsoft Excel.
• Working knowledge of Microsoft Word, Outlook, and PowerPoint.

Competencies:

• Excellent organisational and planning skills.
• Strong analytical and problem-solving ability.
• High attention to detail and accuracy.
• Strong execution and follow-through skills.
• Ability to manage multiple priorities under pressure.
• Excellent interpersonal and client relationship management skills.
• Strong written and verbal communication skills.
• High level of integrity, professionalism, and confidentiality.
• Ability to work independently with minimal supervision.

Reporting Line: Reports directly to the Managing Director.
Equal Opportunity Employer: Drudge Consulting LTD is an equal opportunity employer. We value professionalism, integrity, diversity, and merit, and are committed to providing a fair and inclusive
Location: Lagos, Nigeria
Employment Type: Full-Time
Remuneration: NGN 6.6 million - 9 million per annum (commensurate with qualifications and experience)

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