Executive Assistant

Responsibilities:

• Manage the executive's calendar, meetings, travel, and correspondence.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate and monitor projects, ensuring timely delivery of milestones and objectives.
• Track project timelines, budgets, risks, and provide regular progress updates.
• Liaise with internal teams, clients, vendors, and stakeholders to ensure smooth project execution.
• Follow up on action items and ensure accountability across projects.
• Maintain confidential records and organize documentation efficiently.
• Support operational improvements, event coordination, and other administrative tasks as assigned.

Requirements:

• Bachelor's degree in Business Administration, Project Management, Human Resources, or related field.
• Minimum 3–5 years' experience in Executive Assistant, Project Coordinator, or Project Manager roles.
• Experience supporting senior executives and managing projects.
• Strong organizational, communication, analytical, and problem-solving skills.
• Ability to multitask, prioritize, and maintain confidentiality.

Technical Skills:

• Microsoft Office Suite
• Google Workspace
• Project management tools such as Asana, Trello, Monday.com, ClickUp, Jira, or Microsoft Project.

Preferred Qualifications:

• PMP
• PRINCE2
• CAPM
• Agile
• Scrum
• Executive Assistant certification is an advantage.

Core Competencies:

• Project Management
• Executive Support
• Stakeholder Management
• Communication
• Time Management
• Problem Solving
• Attention to Detail
• Confidentiality
• Leadership
• Adaptability.