Qualifications:

Ø Diploma in Business Administration, Office Administration, Secretarial Studies, Procurement, or a related field. Bachelor's degree is an added advantage.

Ø At least 1 year of experience in an administrative or office support role.

Ø Ability to multitask and work under minimal supervision.

Ø Experience in preparing tender documents or procurement support is an added advantage.

Ø Experience managing official email correspondence.

Ø Ability to search and identify tender opportunities from government and private procurement portals.

Ø Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Ø Excellent typing and document formatting skills.

Ø Ability to prepare professional meeting minutes.

Ø Excellent written and verbal communication skills.

Ø Willingness to travel locally for meetings when required.

Ø Strong organizational and time management skills.

Ø Possesses excellent communication and coordination skills, as well as intercultural communication abilities.

Key responsibilities:

· Provide administrative and clerical support to the Managing Director and management team.

· Coordinate logistics for service engineers and other staff.

· Monitor the company email daily and respond or escalate correspondence appropriately.

· Prepare, compile and submit tender documents.

· Search for and track available tender opportunities.

· Follow up on customer payments and maintain payment records.

· Attend meetings with the Managing Director and senior management to record accurate minutes.

· Schedule meetings, appointments and travel arrangements.

· Maintain filing systems, both electronic and physical.

· Perform any other administrative duties assigned.