Key Responsibilities

Stock Management & Inventory Control

• Issue authorized stock items from storage for production in accordance with the approved operational and production plans.
• Ensure the accurate receipt, storage, issuance, and movement of all stock items.
• Maintain effective control and accountability for all inventory held within the Company's storage facilities.
• Ensure stock software is updated promptly and accurately to reflect all stock movements.

Coordination & Communication

• Liaise closely with the Production Manager to ensure adequate stock availability for production and timely replenishment of inventory.
• Coordinate the timely preparation and dispatch of stock items to designated production or operational locations.
• Report stock-related issues, including shortages, overstock, damages, variances, and suspected misappropriation, to the General Manager promptly.

Inventory Monitoring & Reporting

• Monitor inventory levels to ensure optimum stock availability while maintaining minimum reorder levels.
• Prepare and submit timely market lists based on approved stock requirements.
• Conduct regular stock reconciliations and perform visual verification of kitchen weighing records to ensure inventory accuracy.
• Investigate and report all stock discrepancies, losses, or unusual variances, and recommend appropriate corrective actions.

Health, Safety & Hygiene

• Ensure all stock handling, storage, and distribution activities comply with the Company's health, safety, food safety, and hygiene standards.
• Implement effective stock rotation practices (FIFO/FEFO) to minimize waste and prevent product expiration.

Security & Compliance

• Ensure all storage facilities remain secure and that access is restricted to authorized personnel.
• Implement and enforce appropriate inventory control measures to safeguard Company assets and prevent stock loss, theft, or misuse.
• Promptly report any suspected fraud, theft, or stock misappropriation to Management.

Operational Excellence

• Ensure the timely availability of stock to support uninterrupted production and business operations.
• Drive continuous improvements in stock management processes to enhance efficiency, accuracy, and cost control.
• Maintain a target of zero in-house product expiry through effective inventory planning and stock management.

People Management

• Supervise, coach, and develop Stores personnel to ensure high levels of productivity and accountability.
• Allocate duties, monitor performance, and ensure compliance with Company policies and standard operating procedures.
• Identify training needs and support the continuous development of team members.
• Foster a culture of teamwork, discipline, safety, and continuous improvement within the Stores Department.

Other Duties

• Perform any other duties that may be assigned by the General Manager or Management in support of the Company's operational objectives.