I. Job Summary

The Finance Control Officer is responsible for monitoring the company's financial transactions, ensuring the accuracy of financial records, implementing internal controls, and checking compliance with company policies and procedures. This role helps safeguard company assets, minimize financial risks, and ensure that financial activities are properly documented and authorized.

II. Duties and Responsibilities

A. Financial Monitoring and Control

· Monitor daily financial transactions, including payments, collections, disbursements, and expenses.

· Review supporting documents to ensure transactions are accurate, complete, and properly approved.

· Check budgets, expenses, and actual financial performance against approved plans.

· Identify unusual transactions, discrepancies, and potential financial risks.

· Ensure that company funds and assets are properly accounted for.

B. Internal Controls and Compliance

· Implement and monitor compliance with company financial policies and procedures.

· Check whether financial transactions follow established approval limits and authorization processes.

· Identify weaknesses in financial controls and recommend improvements.

· Help prevent unauthorized payments, duplicate payments, and improper use of company funds.

· Ensure proper filing and safekeeping of financial documents.

C. Reconciliation and Reporting

· Review bank reconciliations, cash balances, accounts payable, and accounts receivable reports.

· Verify financial reports and supporting schedules for accuracy and completeness.

· Investigate discrepancies and coordinate with concerned departments for resolution.

· Prepare regular financial control reports and submit findings to management.

· Monitor the timely submission of financial documents and reports.

D. Audit and Risk Management

· Assist in internal and external audits by providing required records and supporting documents.

· Conduct periodic reviews of financial transactions and control procedures.

· Document audit findings, control deficiencies, and recommended corrective actions.

· Follow up on agreed corrective actions with responsible departments.

· Maintain confidentiality of financial information and company records.

E. Coordination and Other Duties

· Coordinate with Accounting, Treasury, Sales, Warehouse, and other departments regarding financial control concerns.

· Recommend improvements to management to strengthen financial efficiency and accountability.

· Perform other related duties as assigned by the immediate supervisor.

III. Qualifications

· Bachelor's degree in Accountancy, Finance, Financial Management, or a related field.

· At least 2–3 years of relevant experience in finance, accounting, internal control, or auditing is preferred.

· Knowledge of financial reporting, reconciliation, internal controls, and basic accounting principles.

· Proficient in Microsoft Excel and financial management systems.

· Strong analytical, organizational, and problem-solving skills.

· Detail-oriented, trustworthy, and able to handle confidential information.

· Good communication skills and the ability to coordinate with different departments.

IV. Key Performance Indicators (KPIs)

· Accuracy and completeness of financial control reports.

· Timely review of financial transactions and supporting documents.

· Discrepancies identified, investigated, and resolved within agreed timelines.

· Compliance with company financial policies and approval procedures.

· Timely completion of reconciliations and audit requirements.

· Corrective actions completed within agreed deadlines.