Executive Assistant

Responsibilities:
Administrative Management:
Manage daily administrative and operational activities of the company.
Organize and maintain company records, files, agreements, proposals, invoices, and project documentation.
Coordinate meetings, appointments, calendars, and business schedules.
Prepare reports, presentations, internal documents, and correspondence when required.
Ensure accurate record-keeping and document management.
Executive Support:
Provide direct support to the Creative Director and management team.
Assist in managing priorities, schedules, meetings, and business engagements.
Follow up on action items and ensure timely execution of assigned tasks.
Prepare meeting notes, summaries, and follow-up communications.
Support decision-making processes through proper organization and reporting.
Client Communication & Relationship Management:
Act as a professional point of contact between clients and the company.
Coordinate client onboarding and project initiation processes.
Manage client inquiries, follow-ups, updates, approvals, and feedback.
Ensure timely communication and proper documentation of client interactions.
Schedule client meetings, presentations, and project review sessions.
Project Coordination:
Assist in coordinating branding, design, marketing, advertising, and development projects.
Track project timelines, milestones, and deliverables.
Ensure team members receive relevant project information and updates.
Monitor project progress and communicate status updates to management.
Help ensure projects are delivered according to agreed timelines.
Requirements:
Problem-solving and decision-making capabilities.
Strong interpersonal and team coordination skills.
Ability to work independently and proactively.
Ability to maintain confidentiality and professionalism.
Understanding of business operations and project coordination.
Basic understanding of branding, digital marketing, and creative agency workflows.
Proficiency in Microsoft Office Suite.
Proficiency in Google Workspace.
Familiarity with WhatsApp Business and email communication tools.
Experience using project management tools such as Trello, Notion, ClickUp, or similar platforms.
Ability to prepare reports, spreadsheets, and presentations.
Minimum of OND, HND, or Bachelor's Degree in Business Administration, Management, Marketing, Mass Communication, Public Administration, or a related field.
Previous experience as an Executive Assistant, Administrative Officer, Operations Coordinator, Office Administrator, or similar role is preferred.
Experience working in a media, marketing, branding, advertising, or creative agency environment is an added advantage.
Strong computer literacy and administrative competence.
Demonstrated ability to manage multiple responsibilities effectively.
Preferred Qualifications:
Professional appearance and communication.
Positive attitude and strong work ethic.
Reliable and dependable.
Highly organized and detail-oriented.
Ability to remain calm under pressure.
Strong sense of accountability and ownership.
Proactive and solution-focused mindset.
Passion for creative industries, branding, advertising, marketing, and business growth.