Company Secretary Managers/Sr Associates - Mandarin Speakers (Co Sec Firms) Sunway Velocity/KLCC - LRT/MRT

About the role

Clients are professional company secretarial firms. This role involves managing a portfolio of Malaysian private limited companies and ensuring compliance with the Companies Act 2016 and SSM requirements. You will handle complex corporate secretarial matters, lead a team of Company Secretarial Executives and Assistants, manage client relationships, and maintain high standards of accuracy and documentation. Mandarin speakers will be an advantage due to communication with relevant mandarin speaking stakeholders.

Key Responsibilities:

Company Secretarial & Compliance

1. Manage a portfolio of Malaysian private limited companies and ensure compliance with the Companies Act 2016 and SSM requirements.

2. Review and/or prepare directors' and shareholders' resolutions, minutes, notices and other statutory documents.

3. Handle Annual Returns, changes of directors/secretaries, registered office changes, allotment of shares, transfer of shares, changes of company name, changes of business nature and other SSM matters.

4. Handle incorporation, restructuring, strike-off and other corporate exercises.

5. Maintain and review statutory registers and corporate records.

6. Monitor statutory deadlines and ensure timely lodgement with SSM.

7. Advise clients and internal staff on company secretarial and corporate compliance matters.

Complex Corporate Exercises

1. Handle more complicated corporate secretarial matters including share allotments and transfers, capital restructuring, appointment/removal/resignation of directors, changes in shareholding structures, beneficial ownership matters and amendments/adoption of constitutions.

2. Review corporate documents and advise on proper procedures before implementation.

3. Liaise with SSM and other relevant authorities when necessary.

Portfolio Management

1. Oversee and manage a large portfolio of corporate secretarial clients.

2. Ensure all client companies' statutory records and compliance statuses are properly maintained.

3. Monitor outstanding documents, client approvals and filing deadlines.

4. Handle escalated or complicated client matters.

5. Ensure proper handover and documentation when clients are transferred between team members.

Team Leadership

1. Lead, supervise and guide Company Secretarial Executives and Assistants.

2. Review work prepared by junior and senior team members before submission or circulation to clients.

3. Allocate portfolios and assignments among team members.

4. Train and mentor staff on SSM procedures, Companies Act requirements and internal SOPs.

5. Monitor staff performance, work quality and turnaround time.

6. Improve departmental workflow and internal controls.

Client Management

1. Communicate directly with directors, shareholders and clients on corporate secretarial matters.

2. Attend to clients' enquiries professionally and provide practical solutions.

3. Manage difficult or sensitive client matters and complaints where necessary.

4. Coordinate with accounting, tax, audit and other departments on matters involving common clients.

Quality Control & SOP

1. Establish and maintain proper Company Secretarial Department SOPs.

2. Ensure documents are properly reviewed before submission to SSM.

3. Maintain high standards of accuracy and documentation.

4. Identify compliance risks and outstanding statutory matters.

5. Improve workflow efficiency through appropriate use of company secretarial software and digital systems.