Key Responsibility Areas

Project Management

• Serve as the Principal's primary point of contact across multiple concurrent projects, activities, and business engagements.
• Track project milestones, deliverables, timelines and dependencies on behalf of the Principal, flagging risks, delays, bottlenecks or issues requiring the Principal's attention.
• Liaise with the Principal and project leads/teams to ensure alignment on priorities, decisions, and next steps.
• Maintain an up-to-date project tracker/dashboard covering all active projects and their status.
• Coordinate action items arising from meetings, ensuring follow-through and accountability across responsible team members.
• Support project planning activities, including scoping discussions, resource identification, scheduling of key project phases and coordination of related project meetings.
• Identify interdependencies between projects and escalate potential conflicts in timing, resources, or priorities.

Financial Administration

• Develop, review, and update budgets for projects and business engagements in collaboration with the Principal and relevant teams.
• Monitor project expenditures against approved budgets, identifying and reporting variances.
• Vet payment requests and invoices for accuracy, completeness, and appropriate authorisation prior to submission for approval.
• Prepare regular expenditure reports and financial summaries for the Principal's review.
• Maintain organised, audit-ready documentation of all expenditures, payment approvals, and budget records.
• Liaise with finance/accounts/audit teams to ensure timely processing of payments and resolution of financial queries.
• Support the preparation of financial projections and cost-benefit analyses for new or ongoing initiatives.
• Provide financial administration support ensuring effective coordination and completion of financial administration activities

Project Implementation Support

• Provide hands-on support to project leads and teams during project execution, helping to remove bottlenecks and coordinate resources.
• Assist in the preparation of implementation plans, work plans, and task allocations.
• Monitor adherence to agreed project plans and timelines, proactively surfacing delays or resource gaps to the Principal.
• Coordinate with vendors, suppliers, and external partners to ensure timely delivery of goods/services required for implementation.
• Support with quality assurance by verifying to ensure that all project deliverables strictly meet agreed specifications/standards before sign-off and payment.
• Coordinate onboarding for new project team members or partners by ensuring timely access, relevant documentation, and briefings.
• Conduct inspection and audit of projects and engagements and provide a report on same to the Principal.

Executive Support & Relationship Management

• Manage the Principal's calendar, scheduling and prioritizing project appointments, meetings, and engagements.
• Prepare briefing notes, speaking points, and other reading materials ahead of meetings, calls, and events.
• Draft, review, and manage project and programmes correspondence on behalf of the Principal with partners, clients, suppliers, and employees.
• Act as a professional and trusted liaison between the Principal and stakeholders at all levels— from CEOs and senior executives to junior employees — ensuring consistent, appropriate representation of the Principal.
• Coordinate travel logistics (itineraries, accommodation, etc.) for the Principal's travels.
• Maintain discretion and confidentiality in handling business transactions, financial, and personal information.
• Build and sustain productive working relationships with key partners, clients, and internal teams to facilitate smooth collaboration.
• Represent the Principal in select meetings or engagements when delegated, ensuring accurate relay of outcomes and decisions.

Reporting

• Prepare regular status reports on projects, activities, and business engagements for the Principal.
• Compile and present financial and expenditure reports, highlighting key variances, risks, and recommendations.
• Draft summary reports, briefing documents, and presentations for internal and external stakeholders as required.
• Consolidate updates from various project leads/teams into unified reports for the Principal's decision-making.
• Maintain accurate records and documentation to support reporting, audits, and future reference.
• Track and report on key performance indicators (KPIs) relevant to projects and business engagements.
• Ensure reports are delivered accurately and on schedule and in appropriate formats

Key Working Relationships

• Principal: Direct daily support, briefing, scheduling, decision support
• Project Leads/Teams: Coordination on project status, implementation, and issue resolution
• Employees: Liaison on operational matters and follow-ups on behalf of the Principal
• Partners & Clients: Relationship management, correspondence, meeting coordination
• Suppliers/Vendors: Payment vetting, delivery coordination, issue resolution
• Finance/Accounts: Team Budget development, expenditure tracking, payment processing

Qualifications & Experience

• A minimum of a Bachelor's degree in Business Administration, Finance, Management, or a related field (Master's degree preferred).
• Minimum of [10] years' experience in a business management, executive support, project coordination/management, or similar role.
• Demonstrated experience in project management, budget development, financial monitoring, and expenditure reporting.
• Experience supporting Senior Executives or Principals in a fast-paced, multi-stakeholder environment preferred.

Core Skills & Competencies

• Project coordination: Ability to manage multiple projects concurrently, track progress, and drive follow-through.
• Financial acumen: Competence in budgeting, expenditure tracking, and financial reporting.
• Communication: Excellent written and verbal communication skills, with the ability to draft clear, professional correspondence and reports.
• Interpersonal skills: Ability to interact professionally and confidently with individuals across all levels of seniority.
• Organisation & time management: Strong calendar management and prioritisation skills in a high-demand environment.
• Discretion & judgment: High level of professionalism, confidentiality, and sound judgment in handling business transactions, including finances and Principal’s engagements.
• Problem-solving: Proactive in identifying issues and coordinating solutions during project implementation.
• Technical proficiency: Competence in office productivity tools (e.g., MS Office/Google Workspace) and familiarity with budgeting or project-tracking software.

Personal Attributes

• Highly organised, detail-oriented, and reliable.
• Adaptable and comfortable working across a variety of tasks, from operational support to administrative execution.
• Self-motivated with the ability to work independently, flexible and anticipate the Principal's needs.
• Willingness and ability to travel occasionally, including at short notice for project engagements.
• Confidentiality – sharing information on a need-to-know basis ONLY or as directed by the Principal.

Location: Accra/Work from Home/Occasional Travels to Project Locations

Salary: Attractive