Administrative assistant

Overview

Languages

• English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

• 2 years to less than 3 years
• On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Business services

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Experience and specialization
• Computer and technology knowledge
• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Human resources software
• MS Office
• Quick Books
• Google Drive
• Electronic mail
• Technical terminology
• Financial
• Business
• Area of work experience
• Human resources
• Specialization or experience
• Employee engagement
• Area of specialization
• Correspondence
• Reports and records
• Invoices
• Business process management
• Accounting
• Payroll services

Additional information

• Security and safety
• Bondable
• Criminal record check
• Transportation/travel information
• Valid driver's licence
• Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer