In addition, the role provides structured support to procurement processes, including documentation, vendor coordination,and tracking of purchasing activities. This is a detail-driven execution role suited for someone who is strong in accounting fundamentals and comfortable working in a structured, compliance-focused environment. Exceptional numerical, organizational, communication and spreadsheet skills are essential requirements for this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Financial Operations & Record keeping
● Process and record financial transactions accurately and in a timely manner
● Review and process invoices, ensuring completeness and proper approval before payment
● Manage employee expense reimbursements in line with organizational policies
● Maintain accurate and up-to-date financial records (digital and physical)
● Maintain and update tracking tools for payments and ensure proper allocation and reconciliation
Reconciliations & Reporting
● Perform weekly bank and select general ledger reconciliations
● Identify and resolve discrepancies in a timely manner
● Prepare and post journal entries where required and as advised by the Head of Department
● Maintain supporting schedules for select general ledger accounts
Audit & Compliance
● Ensure all financial transactions are properly documented per policy and audit-ready
● Support internal and external audits by preparing schedules and required documentation
● Maintain strict adherence to finance policies, procedures, and internal controls
● Liaise with external stakeholders (e.g. KRA, vendors) as required
Procurement Support
● Support preparation of procurement documents (e.g. LPOs, Delivery notes) in close collaboration with Division and Department representatives
● Maintain accurate procurement records and track order status
● Coordinate with departments and vendors to ensure timely delivery of goods and services
● Assist in supplier documentation, evaluations, and compliance checks
● Support basic market research and vendor comparisons as needed
Consumables & Administrative Support
● Support monthly stocktaking and asset tagging processes
● Maintain organized filing systems for finance and procurement records
● Provide general administrative support to the Finance Department as needed

Requirements

Education and Work Experience

● Bachelor’s Degree in Finance, Supplies and Procurement, or similar area of study
● Intermediate level of an Accounting Professional qualification (CPA/ACCA II) or higher
● 3-5 years experience in a similar role, preferably with procurement experience
● High technical proficiency with MS Excel , Google Suite, and familiarity with the use of accounting software and documentation management.
● Knowledge of basic bookkeeping procedures and familiarity with finance regulations

Knowledge, Skills, and Abilities:
● Fluency in English and Swahili.
● Well-developed and mature professional interpersonal skills; ability to interact effectively with colleagues at all organizational levels.
● Exceptional time management and problem-solving skills.
● Ability to handle confidential and sensitive information with appropriate discretion.
● Ability to respond quickly and maintain composure in situations that impact the safety and security of children.
● Ability to exercise judgment and discretion when making independent decisions.

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