Accountant

Job Responsibilities:

Financial Management

Support budget development, expenditure monitoring, and donor financial reporting.

Ensure financial records are well maintained, policies adhered to, and internal controls implemented.

Assist in project and institutional audit preparation and coordinate audit processes.

 Accounting & Payments

Timely and accurate capturing of financial data in the accounting system.

Preparation of payment vouchers and ensuring that they are supported by the necessary requisitions, budget lines, approvals, and quotations, where applicable.

Process payments accurately and on time through the Safaricom paybill portal and reconcile weekly.

Prepare and review bank payments through the GROOTS Kenya bank portal.

Ensure timely reconciliation of bank statements, petty cash, and imprest accounts.

Receive all the supporting expenditure for imprest advanced, ensure complete, accurate and quality supporting documentation and resolve accounting discrepancies and irregularities.

Receive invoices from suppliers, ensure they are invoiced as per the booking/activity, attach all the necessary documentation & present for payment approval.

Financial Reporting & Systems

Generate monthly management financial reports and donor reports as per requirements.

Track expenditures in real time against budgets and donor compliance standards.

Maintain updated and accurate financial databases and supporting documentation.

Safeguard confidentiality of all financial data and uphold GROOTS Kenya’s financial reputation.

Maintain ongoing communication with the Finance Officer on finance, accounting, procurement, and administration matters.

Qualifications

A bachelor’s degree in Accounting Finance, Commerce, or any business related field from a recognized university.

CPA (K) qualification or equivalent professional certification required

3 – 5 years’ relevant experience in a Not for profit organization

Experience working with donors such as EU, Global Affairs Canada, Mastercard Foundation, WORLD BANK and UN agencies

Prior experience managing an annual budget of $ 2.0 -4.0 Million

Experience in using Microsoft Navision

Proficiency in accounting softwaremostly Ms Excel.

High attention to detail, integrity, and ability to meet tight deadlines.

Ability to prioritize, organize and carry out multiple tasks efficiently under pressure and with little supervision.