Position: Senior Executive Assistant
Job Type: Full-time (40 hours/week)
Location: Remote, US-EST daytime hours
Salary: $8.50/hr - $9.00/hr
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Note: Applicants that don't apply directly will not be considered
Overview
We are seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to serve as the trusted right hand to the Lead Pastor / CEO across church, nonprofit, speaking, consulting, and personal brand operations.
This role goes far beyond traditional administrative support—it requires someone who can anticipate needs, create structure, exercise sound judgment, and help a founder stay focused on the highest-value priorities.
The ideal candidate has extensive experience supporting founders, entrepreneurs, business owners, senior pastors, or executives who manage multiple organizations or business functions simultaneously.
They thrive in fast-paced, entrepreneurial environments where priorities shift frequently and are comfortable making independent decisions while maintaining exceptional organization, professionalism, and discretion.
Strong proficiency in Google Workspace, Canva, presentation development, executive communications, digital content coordination, and operational workflow management is essential.
Candidates who have mentored or coached other Executive Assistants or Virtual Assistants, developed administrative systems, or established executive support best practices are highly preferred.
Key Responsibilities
Executive Inbox & Calendar Management
Manage complex executive calendars across church, nonprofit, speaking engagements, consulting commitments, and personal brand activities while proactively identifying scheduling conflicts and recommending solutions.
Monitor and manage three high-volume inboxes (personal, work, and shared organizational inboxes), ensuring emails are properly organized, prioritized, categorized, and responded to in a timely manner.
Draft, organize, and respond to emails on behalf of the CEO while accurately reflecting his communication style and professional voice.
Coordinate complex travel arrangements including flights, hotels, rental vehicles, ground transportation, multi-city itineraries, and drive-time logistics using Google Maps and traffic considerations.
Prepare daily and weekly executive briefing documents covering upcoming meetings, speaking engagements, travel plans, deadlines, and priority action items.
Coordinate speaking engagement logistics, confirmations, preparation timelines, presentation requirements, and follow-up communication with event organizers and representatives.
Anticipate executive needs by identifying potential scheduling, communication, or operational issues before they arise.
Presentation, Brand & Digital Content Support
Design, edit, and maintain professional presentations in Canva and Google Slides based on executive guidance and previous presentation materials.
Maintain consistent branding across church, nonprofit, consulting, speaking, and personal brand communications.
Prepare polished proposals, donor materials, appreciation letters, event materials, reports, flyers, and executive correspondence.
Coordinate social media content calendars across multiple brands while ensuring consistency in messaging and visual identity.
Schedule social media content and assist with graphics, captions, and content planning.
Update website content for sermons, events, ministry initiatives, nonprofit programs, and speaking engagements while maintaining clarity and brand consistency.
Assist with light video editing and preparation of short-form social media content when needed.
Event & Executive Operations Support
Assist in planning and coordinating church events, nonprofit programs, leadership initiatives, conferences, and speaking engagements.
Source vendors, venues, and service providers while verifying geographic accuracy, availability, and logistical feasibility.
Coordinate executive logistics for meetings, conferences, donor events, and community initiatives.
Maintain organized documentation, timelines, and communication related to executive projects and events.
Operational & Systems Support
Develop, refine, and maintain Standard Operating Procedures (SOPs) and administrative documentation.
Build and improve administrative systems, workflows, trackers, templates, and organizational processes to increase efficiency.
Identify workflow bottlenecks and proactively recommend process improvements or automation opportunities.
Organize and maintain digital files, documentation, and knowledge repositories within Google Workspace.
Track deadlines, commitments, deliverables, and follow-up items across multiple simultaneous initiatives.
Maintain the highest level of confidentiality, professionalism, and alignment with the organization's mission and values.
Preferred Skills & Qualifications
5–10+ years of experience supporting founders, CEOs, entrepreneurs, senior pastors, business owners, or executive leaders.
Extensive experience serving as the primary Executive Assistant or trusted right hand within a founder-led or entrepreneurial organization.
Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Google Meet).
Advanced Canva and Google Slides presentation design experience.
Demonstrated expertise managing complex executive calendars, travel logistics, and multiple high-volume inboxes.
Experience coordinating social media, digital communications, and website content updates.
Exceptional written and verbal English communication skills with the ability to write in an executive's voice.
Strong administrative judgment with the ability to prioritize competing demands independently.
Excellent organizational skills and attention to detail while managing multiple concurrent priorities.
Ability to learn new systems quickly and thrive with minimal supervision.
Experience improving administrative workflows, documentation, or operational systems.
Reliable primary internet connection with backup internet required.
Comfortable working U.S. EST business hours.
Bonus / Nice-to-Have Skills
Experience supporting churches, ministries, faith-based organizations, or nonprofit leaders.
Experience coordinating conferences, community programs, or leadership development events.
Experience creating and editing short-form video content and social media reels.
Familiarity with AI productivity tools for executive support, writing, research, and content development.
Background in process improvement, operations management, or administrative automation.
Strong coaching, mentoring, or leadership experience within executive support or virtual assistant teams.
Natural problem-solving mindset with the ability to anticipate executive needs and continuously improve how work gets done.

Company in the Philippines.