Lexmark is now a proud part of Xerox, bringing together two trusted names and decades of expertise into a bold and shared vision.
When you join us, you step into a technology ecosystem where your ideas, skills, and ambition can shape what comes next.
Whether you’re just starting out or leading at the highest levels, this is a place to grow, stretch, and make real impact—across industries, countries, and careers.
From engineering and product to digital services and customer experience, you’ll help connect data, devices, and people in smarter, faster ways.
This is meaningful, connected work—on a global stage, with the backing of a company built for the future, and a robust benefits package designed to support your growth, well-being, and life beyond work.
Purpose of Role:
The Proposal Manager acts as key support by facilitating, consulting and guiding a pursuit team through the proposal development process for any client response to a RfX.
Helps the federal pursuit teams “win” business for Xerox by:
Supporting the Federal Business Team in developing a compelling Proposal that demonstrates Xerox’s value proposition and meets customer needs.
Successfully manage and support multiple overlapping proposals; managing version control until the final Proposal
Proposals include all of Xerox offerings e.g. MPS and CES and CC
Major Responsibilities:
Align fully to any US Federal business requirements and compliance requirements.
This includes ensuring full alignment to framework agreements e.g.
GPO as well as using required online bid submission tools
Act as the primary point of contact for the team.
Act as key support by facilitating, consulting, and guiding the team through the proposal development process.
Schedules and facilitates initial “getting started” Kick-Off meeting and subsequent Check-Point Meetings, including a Final Hand-off Call.
Plan the proposal response through providing the team with guidance and structure in the Proposal development process and governance, including Team Roster, High Level Schedule, Proposal Development Actions and Proposal Input Assignments
Overview and obtain validation on a realistic setback schedule to ensure target completion dates for all high-level tasks.
Schedule Status/Checkpoint calls with teams and sub-teams to ensure target completion dates and tasks
Review and edit, and rewrite RFXs; provides copy editing and quality assurance support for content by assigned pursuit SMEs/team members
Develop RFx (RFP, RFI and RFQ) responses; analyzes existing RFx responses to determine compliance with proposal requirements
Use best-of-breed previous responses and information to drive a compelling response to the client
Contribute relevant materials to Xerox bid management content and knowledge base once bid is concluded
Background, Experience, and Qualifications:
Experience in Proposal/Bid Management advantageous
Knowledge and experience of GPO contract in the US Federal Business
Knowledge of US Federal business electronic content delivery tools/online Bid Submission Tools
Ability to manage multiple deals; demonstrate the ability to prioritize and effectively manage meeting schedules and tasks
Ability to verbally articulate clear direction and provide instruction regarding the Proposal Development process and clearly communicate status, issues and timely updates to key stakeholders
Ability to clearly write compelling proposals to the client which articulates the Xerox story and responds to clients RFx questions accurately
Successfully manage and support multiple overlapping proposals, managing version control to final Proposal
Proven ability to develop relationships at all levels in an organization
Experience in facilitating cross-functional team meetings.
Effective under pressure, able to lead and coach others in pressure situations
Experience of the selling cycle of services value propositions at C-level
Demonstrated ability to work collaboratively, and lead, in a matrix management environment
Consultative knowledge and usage of databases and Intranet.

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