Platinum Outsourcing is one of Australia's fastest growing companies, we are a co sourcing BPO – operating out of both the Philippines and Indonesia.
We are a fast growing scale-up, opening our first offices in the Philippines only 4.5 years ago, currently a global team of 250, we have plans to expand to 500+ employees over the next 3 years.
We are seeking a proactive, detail-oriented HR/Recruitment Administrative Assistant to drive backend coordination, onboarding documentation, data management, and initial pipeline assistance.
Operating with a high degree of autonomy, you will ensure candidate pipelines move efficiently and operational data remains impeccably accurate.
Note: This is strictly an administrative and backend operational support role; final interviews and selection are handled by the frontline recruitment team.
About the role
1. Recruitment Support & Pipeline Coordination
Post, update, and manage job advertisements across designated platforms.
Conduct initial application screenings and shortlist viable candidate profiles.
Coordinate onboarding workflows, including sending out welcome emails and materials.
Gather, track, and audit candidate documentation to ensure compliance.
Actively follow up with candidates regarding outstanding paperwork and signed contracts.
2. Reporting & Data Handling
Compile and prepare executive-ready reports tracking essential recruitment KPIs (vacancy counts, priorities, onboarding/offboarding metrics).
Cross-check and verify all incoming recruitment data for complete accuracy.
Maintain reporting continuity using Excel and NEAP, while helping transition workflows toward future Power BI and AI agent automations.
3. HR Support
Drafting letters, note-taking and collation, and supporting with HR meeting coordination
About you
A strong administrative background coupled with foundational HR or recruitment experience for an Australian company (this is not an entry-level position).
Proven ability to manage online administrative tasks independently and efficiently.
High attention to detail regarding compliance audits, file management, and workflow deadlines.
Comfortable executing established onboarding compliance processes and escalating complex queries when necessary.
Basic to moderate Excel proficiency (focused on data organization and verification) and the capacity to adapt to tools like NEAP, Power BI, and emerging AI platforms.
What we offer:
Work for one of Australia's fastest growing outsourcing companies
HMO Day 1 (Primary and Dependent)
Above market compensation package
20 days leave
Quarterly Massages
Regular team building and company activities
Unlimited opportunities for employee referral incentives
Diverse and supportive work environment
Brand new IT equipment

Company in the Philippines.