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Oxfam ↗

Publishing company

Team Coordinator

📍 Harare 💼 On-site ⏰ Full Time 📋 Permanent Contract 🏷️ Administration and Office

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Minimum Experience

0 years

Application Deadline

📅 30/09/2026

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Job Description

Job Description

Oxfam is a global movement of people working together to end the injustice of poverty.

Do you have a Bachelor’s degree in one of the following fields, namely Human Resources, Business Administration, Project Management, Development Studies, Social Sciences or a related discipline. Progress towards a professional qualification in project management such as PRINCE2, PMP or equivalent is an asset?

Do you have a minimum of 5 years progressive experience in (a) Project coordination or programme management, (b) Planning, monitoring, and reporting systems, (c) Administrative or operational support in complex environments?

Do you have experience working in multi-country or multi-stakeholder environments?

If the answer is yes, then we would like to hear from you.

The Role:

Oxfam is looking for Team Coordinator

Duties and Responsibilities

KEY RESPONSIBILITIES

CLT Coordination, Strategic Workflow Management & Leadership Effectiveness (25%)The role ensures the smooth functioning, discipline, and strategic effectiveness of the Cluster Leadership Team.

Coordinate CLT planning cycles, schedules, priorities, and leadership workflows.Manage leadership calendars, strategic processes, and decision pipelines.Strengthen cross-functional coordination across programmes, business support, and business development..Ensure strategic priorities are translated into structured workflows

Governance Systems, Decision-Making Structures & Accountability Support (20%)The role strengthens governance systems by ensuring leadership decisions are structured, documented, and institutionalised.

Prepare agendas, briefing packs, strategic papers, and governance documentationSupport governance structures including CLT meetings, strategic reviews, leadership forums, and decision-making platformsMaintain decision logs, governance records, action trackers, and compliance documentationEnsure leadership decisions are clearly documented, effectively tracked, and timely implemented

Executive Meeting Management, Leadership Facilitation & Strategic Engagement Support (15%)The role ensures leadership meetings are well-structured, high-quality, and outcome-focused.

Coordinate preparation and logistics for CLT meetings, strategic planning sessions, regional forums, governance engagementsSupport structured facilitation and leadership readiness.Ensure meetings are efficient, strategic, well-informed, and action-orientedTrack implementation of decisions and follow-up commitments.

Documentation, Reporting, Information Management & Institutional Memory (10%)The role strengthens leadership access to accurate, high-quality information.

Consolidate, manage, and maintain leadership documentation, reports, strategic plans, governance records, and organisational updatesEnsure documentation quality, accessibility, and consistency.Support preparation of internal reports, leadership dashboards, progress updates, and strategic summariesStrengthen institutional memory and organisational continuity

Internal Communication, Organisational Coordination & Cross-Cluster Alignment (10%)The role facilitates seamless communication across leadership and organisational systems.

Support communication between CLT members, cluster teams, functional teams, governance actorsEnsure clarity, consistency, and strategic alignment of internal messaging.Strengthen organisational coordination across dispersed regional structures.Reduce duplication, fragmentation, and communication bottlenecks.

External Engagement Coordination & Leadership Representation Support (5%)The role supports strategic external leadership engagements.

Coordinate logistics, materials, and documentation for external meetings, partner engagements, donor forums, and strategic alliancesSupport briefing preparation and follow-up.Strengthen external engagement discipline and accountability.Ensure strategic continuity across leadership engagement

Strategic Planning, Monitoring & Organisational Priority Tracking (10%)The role supports leadership in maintaining strategic momentum.

Support development, coordination, and monitoring of strategic plans, leadership priorities, transformation milestones, organisational commitmentsTrack progress against strategic objectives.Identify implementation gaps and coordination challenges.Strengthen strategic planning discipline.

Continuous Improvement, Governance Innovation & Systems Strengthening (5%)The role drives continuous improvement in leadership systems.

Identify opportunities to strengthen governance systems, workflow management, coordination tools, and leadership processesDevelop templates, systems, dashboards, and process innovationsPromote efficiency, institutional learning, and adaptive governance.Strengthen future-fit leadership systems.

Qualifications and Experience

What we are looking for:

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

An ideal candidate for the role will also be / have:

ESSENTIAL

Bachelor’s degree in one of the following fields, namely Human Resources, Business Administration, Project Management, Development Studies, Social Sciences or a related discipline. Progress towards a professional qualification in project management such as PRINCE2, PMP or equivalent is an asset.Minimum of 5 years progressive experience in (a) Project coordination or programme management, (b) Planning, monitoring, and reporting systems, (c) Administrative or operational support in complex environmentsStrong organisational and planning skillsAbility to manage multiple priorities and deadlinesExcellent communication and interpersonal skillsExperience working in multi-country or multi-stakeholder environmentsHigh attention to detail and problem-solving abilityAbility to work independently and proactivelyOrganizational Values

Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.Self-Awareness-We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self- awareness enables us to moderate and self-regulate our behaviours to control and channel our impulses for good purposesDecisiveness-We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.Relationship Building- We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.Systems Thinking- We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions.Desirable

Postgraduate qualification or certification in: (a) Project Management (e.g. PRINCE2, PMP or equivalent), (b) Organisational Development, and Development Studies or related fieldTraining in Monitoring, Evaluation, Accountability and Learning (MEAL), Partnership management or localisation approaches, or facilitation, coordination, or team leadership desirableExperience in INGOs or partner-led development modelsKnowledge of Southern Africa regional contextExperience working with localisation and decolonial approachesPortuguese language capability

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