Overall purpose of the job Reporting to the Assistant Director, Human Resource & Administration the incumbent will assist in implementation of records management policies, procedures, processes and standards. Job specifications (duties) The duties and responsibilities at this level entail: - Ensuring that letters are appropriately filed and marked to action officers; Controlling and opening of files and updating file index; Ensuring security of information/files in the registry; Up-dating and maintaining up-to-date file movement records; Ascertaining the general cleanliness of the registry; and Certifying that pending correspondence and bring-ups are checked and appropriate action taken; Renewing file covers; Ensuring proper handling of documents, pending correspondence and bring-ups; and Receiving and dispatching letters and maintaining related registers. Persons’ specifications For appointment to this grade, an officer must have: - Diploma in Records Management/ Information Management/ Information Science/ or equivalent from a recognized Institution; Proficiency in Computer Applications; and Meet requirements of Chapter 6 of the Constitution.