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Hwange Colliery Company Limited Holdings VACANCY RECORDS ASSISTANT ↗

Publishing company

Records Assistant

📍 Hwange 💼 On-site ⏰ Full Time 📋 Permanent Contract 🏷️ Administration and Office

Minimum Experience

0 years

Application Deadline

📅 14/09/2026

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Job Description

Job Description

HCCL HOLDINGSHwange Colliery Company Limited Holdings

VACANCY

RECORDS ASSISTANT

Hwange Colliery Company Limited Holdings, a local diversified mid-tier company with business interests in Mining, Real Estate, Health Care, Energy, Agriculture and Financial Services has a vacancy under the Hwange Mining and Processing Company for a Records Assistant.

Applications are invited from suitably qualified candidates who meet the following minimum requirements.

Duties and Responsibilities

KEY RESULT AREAS

* Records Administration: Support the management of physical and electronic records across HCCL Holdings by ensuring accurate classification, filing, tracking, retrieval and disposal in line with approved records management policies and procedures.* Compliance and Efficiency: Enhance records accessibility, audit readiness, regulatory compliance, operational efficiency and preservation of corporate information assets.* Records Management System Maintenance: Oversee indexing, coding, barcoding and database updates within the records management system.* Records Movement Control: Maintain the records movement register and monitor the check-in and check-out of files.* Reporting: Prepare and submit monthly records reports and statistics.* Stakeholder Liaison: Work with departments to ensure adherence to proper records creation and submission standards.* Registry and Archive Management: Maintain a clean, organized registry and archive area.

Qualifications and Experience

PERSON SPECIFICATION

* Mature individual aged 25–45 years with strong analytical, communication and interpersonal skills.* High attention to detail and accuracy.* Ability to handle confidential information with the utmost professionalism and integrity.* Proven ability to work effectively under pressure and meet deadlines.* Sound problem-solving and decision-making abilities.* Ability to adhere to and maintain established records management standards and procedures.

JOB SPECIFICATIONS

* Diploma or Higher National Diploma in Records Management, Library and Information Science, Archives Administration, Information Management, Business Administration or equivalent.* Degree will be an added advantage.* Computer literacy with proficiency in Microsoft Office applications.* Knowledge of Electronic Document and Records Management Systems (EDRMS).* At least 2 years’ experience in records management, registry administration, archives management or a related administrative environment.* Experience in records filing systems, records tracking, document control and registry operations.* Exposure to digitization projects will be an added advantage.

How to Apply

Applications from interested qualified candidates accompanied by a detailed CV, copies of certified educational and professional certificates are to be submitted on or before 14 August 2026 to:

Email: careers@hwangecolliery.co.zw

NB: HCCL Holdings does NOT recruit through agents nor do we charge any fees for recruitment or job applications.

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