Procurement Intern

Job Description

Key Responsibilities:

1. Procurement & Supplier Management

• Source and maintain strong relationships with reliable suppliers.
• Obtain quotations, coordinate deliveries, and ensure the purchase of electronics, phones, and office supplies.

2. Equipment Maintenance (Multi-Campus Support)

• Ensure timely repair and maintenance of electronics and devices across all campuses.
• Serve as the main contact person for any equipment-related issues college-wide.

3. Finance & Student Placement Support

• Collaborate with the finance team to track student fee payments.
• Confirm payment clearance before hospital placement (especially Nairobi branch).
• Call and follow up with students pending placement due to outstanding balances.
• Update internship report sheets and student status.

4. Noticeboard & Information Display

• Print and post new student admission lists at the start of each intake.
• Update and pin hospital placement lists across all campuses.

5. Inventory Management

Scrubs

• Take scrub size orders, liaise with tailor, coordinate delivery, and maintain inventory.
• Distribute scrubs to branches and confirm student receipt.

Vaccines

• Schedule and track student vaccinations for Week 4 and Week 8.
• Maintain complete and accurate vaccination records.

Gowns

• Collect graduate numbers, coordinate gown procurement, and ensure on-time delivery and distribution across all campuses.

6. Printing & Documentation

• Handle timely printing of mock exams, FQEs, certificates, recommendation letters, and completion letters.

7. Office Errands

• Carry out small errands within and outside the office as assigned.
• Ensure tasks are completed promptly and professionally.