HR Officer

Key Responsibilities

Human Resource Management

• Manage all employee matters relating to both permanent and casual staff.
• Maintain accurate employee records and HR documentation.
• Administer staff attendance, leave, disciplinary processes, and employee welfare programs.
• Coordinate onboarding, confirmation, transfers, promotions, and separation processes.
• Ensure compliance with Kenyan labour laws and statutory requirements.

HR Department Development

• Establish and operationalize the Human Resource Department.
• Design and implement HR systems, procedures, forms, and reporting structures.
• Develop employee record management and workforce administration processes.
• Introduce best-practice HR processes to support organizational growth.

Policy Development and Compliance

• Develop the Company's Human Resource Policies and Procedures Manual.
• Review and update HR policies in line with legal and business requirements.
• Drive implementation and adherence to approved HR policies and procedures.
• Conduct staff awareness and policy sensitization programs.

Recruitment and Workforce Planning

• Coordinate recruitment, selection, and onboarding processes.
• Develop and maintain a database of casual labour and skilled personnel.
• Support management in workforce planning and staffing requirements.
• Assist in identifying talent needs and succession planning initiatives.

Employee Relations and Performance Management

• Foster positive employee relations and workplace harmony.
• Handle employee grievances and disciplinary matters professionally.
• Coordinate employee performance appraisal and development processes.
• Recommend training and development initiatives to improve workforce productivity.

Reporting and Administration

• Prepare HR reports and management updates.
• Monitor HR metrics and workforce trends.
• Coordinate statutory compliance matters relating to employees.
• Support management in organizational development initiatives.

Qualifications and Experience

• Bachelor's Degree or Diploma in Human Resource Management, Business Administration (HR Option), Industrial Relations, Psychology, or a related field.
• Professional HR certification such as CHRP(K) will be an added advantage.
• Minimum of 3 years' experience in Human Resource Management or Administration.
• Working knowledge of Kenyan Employment Act, Labour Relations Act, Occupational Safety and Health requirements, and other relevant labour regulations.
• Proficiency in Microsoft Office applications.
• Experience in manufacturing, construction, engineering, or industrial environments will be an added advantage.

Key Competencies

• Strong knowledge of HR policies, procedures, and labour laws.
• Excellent interpersonal and communication skills.
• High level of integrity, confidentiality, and professionalism.
• Strong organizational and administrative abilities.
• Ability to work independently and take initiative.
• Excellent problem-solving and conflict-resolution skills.
• Strong report writing and documentation skills.
• Ability to engage effectively with management, supervisors, factory staff, and casual workers.