Hiring Management & Applicant Coordination Assistant

About the Role

We are seeking an organized, detail-oriented Hiring Management & Applicant Coordination Assistant to oversee daily recruitment activities, screen applicants, coordinate assessments and interviews, and maintain accurate hiring records. The ideal candidate is a proactive communicator who can independently manage hiring workflows and support company leadership.

Key Responsibilities

Review incoming applications and screen candidates against established hiring criteria.

Coordinate candidate assessments, verify submissions, and track completion requirements.

Schedule interviews, manage calendars, and communicate with applicants.

Maintain accurate candidate records, hiring statuses, and recruitment spreadsheets.

Develop Google Sheets formulas and automations to improve hiring efficiency.

Manage the hiring inbox, respond to inquiries, and follow established recruitment procedures.

Provide leadership with regular updates on applicant progress.

Qualifications

Excellent written and verbal English communication skills.

Proficiency in Google Workspace, including Sheets, Docs, Gmail, and Calendar.

Strong spreadsheet skills, including formulas, functions, and automations.

Experience screening applicants, coordinating interviews, and managing schedules.

Excellent organizational skills, attention to detail, and ability to multitask.

Ability to follow instructions, work independently, and handle confidential information.

Preferred Experience

Experience with recruitment coordination, applicant tracking, or hiring administration.

Familiarity with spreadsheet automation and recruitment workflow improvements.