Administrative Assistant - Operations Support

Job Description:
We are seeking a reliable, detail-oriented Administrative Assistant to support front desk operations while providing dedicated administrative support to the clinic executive.
The ideal candidate will be responsible for managing schedules, handling communications, organizing files, and ensuring the efficient flow of tasks and information.
This role is primarily assigned to the front desk, requiring a professional, warm, and organized individual who can balance patient-facing duties with executive coordination responsibilities.
It requires strong organizational skills, discretion, proactivity and the ability to work both independently and collaboratively in a professional healthcare environment.
Key Responsibilities:
Serve as the primary front desk administrative support, assisting with daily clinic coordination
Manage calendars, appointments, and meeting logistics
Handle daily communications, including emails, calls, messages, and internal coordination
Organize, maintain, and update office files, records, and databases
Ensure the smooth and efficient flow of tasks, information, and follow-ups
Support coordination between the executive, clinic staff, patients’ families, and external contacts
Perform general administrative and clerical duties to support daily clinic operations
Assist with ad-hoc administrative tasks and executive requests as required
Draft, review, and manage correspondence, reports and documentation
Prepare reports, meeting notes, and presentations as needed
Qualifications:
at least a Bachelor's degree in any related field
at least 1 yr experience in an administrative or coordination role
Pleasant personality, good with kids
Excellent written and verbal communication skills
Strong attention to detail, multitasking and organizational skills
Proficiency in Microsoft Office or Google Workspace
Ability to manage multiple tasks with efficiency and accuracy
Professional, discreet, dependable, and well-organized
Reports To:
Direct Supervisor or Manager