Administrative Assistant

Recruiter: Human Capital Outsourcing Limited (On behalf of our Client) Industry: Poultry Farming | Food Processing | FMCG Location: Thika, Kenya Employment Type: Full-Time Department: Administration Reports To: Human Resource & Administration Officer
Position Overview
The successful candidate will coordinate office activities, maintain records, support procurement and logistics, manage correspondence, and provide excellent front-office and administrative services to internal and external stakeholders.
Key Responsibilities

• Receive visitors and manage front office operations.
• Handle incoming calls, emails, and correspondence.
• Maintain office filing systems and records.
• Prepare reports, letters, and administrative documents.
• Schedule meetings and coordinate appointments.
• Organize travel and accommodation arrangements.
• Manage office supplies and stationery inventory.
• Support procurement of office requirements.• Coordinate courier and document dispatch services.
• Maintain office cleanliness and facilities.
• Assist in organizing meetings and company events.
• Support HR administration and employee records.
• Prepare administrative reports for management.
• Maintain confidentiality of company information.
• Coordinate vehicle and office asset records.
• Perform any other duties assigned by management.

Qualifications & Experience

• Diploma Business Administration.
• Office Administration Qualification.
• Two Years Experience Required.
• Office Management Skills.
• Microsoft Office Proficiency.
• Report Writing Skills.
• Records Management Experience.
• Customer Service Skills.
• Communication Skills Required.
• Organizational Skills Required.
• Computer Literacy Required.
• Professional Telephone Etiquette.

Key Competencies

• Office Administration
• Records Management
• Customer Service
• Communication Skills
• Time Management
• Organizational Skills
• Report Writing
• Problem Solving
• Confidentiality
• Teamwork
• Attention to Detail
• Professionalism

Human Capital Outsourcing Limited publishes its vacancies in Kenya through Saplic. Profile created automatically.