ACCOUNT PAYABLES SPECIALIST

Job Summary/Objective:

To proactively manage the Accounts Payable process, including the timely and accurate processing and payment of all compliant and approved payment including creditor invoices, employee payments, and statutory payments.

• Responsibilities & duties:
•  Prepare and present Accounts Payables metrics and reports, including aging reports, cash flow projections, and vendor/distributor spend analyses.
•  Establish and maintain strong relationships with vendors, distributors, and suppliers.
•  Resolve escalated vendor/distributor issues, discrepancies, or disputes effectively and professionally.
•  Ensure accurate vendor/distributor/supplier records, including banking information and tax documents.
•  Ensure all payments are processed accurately, promptly, and in compliance with company policies and regulatory requirements.
•  Review and seek approval for large or complex invoices and payments.
•  Develop and enforce accounts payable policies and procedures.
•  Perform monthly vendor/distributor/supplier reconciliation
•  Ensure timely response to vendor/distributor/supplier queries
•  Maintain vendor/distributor/supplier master file
•  Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
•  Maintain withholding tax payable by ensuring the amount deducted is accurate and in line with relevant statutory regulations.
•  Monthly reconciliation of withholding tax payable for any discrepancies observed and liaise with the relevant statutory body.
•  Ensure monthly statutory obligations such as PAYE, VAT, withholding tax, and others are filed before the due date.
•  Assist the external auditors in carrying out year-end Audits and ensure all recommendations are implemented.
•  Survey operations to ascertain accounting needs and recommend solutions to business and financial problems.
•  Maintain financial security by following internal financial controls
•  Any other duties as assigned by the Financial Controller.

Skills/Attributes required

•  Strong understanding of Finance systems and processes
•  Excellent verbal and written English communication skills
•  Proactive, highly motivated, and flexible
•  Highly organised and attention to detail
•  Strong data entry skills
•  Experienced with MS Office, including Word, Excel, Outlook, and ERP

Qualifications/Experience required

• Bachelor's degree, preferably in Accounting or Finance
• 4 - 7 years of experience in an Accounts Payable role
• Professionally qualified