Responsibilities:
Manage calendars, meetings, reminders, and scheduling across time zones.
Coordinate calls, follow-ups, internal check-ins, and external meetings.
Draft, format, and organize emails, documents, reports, letters, and internal communications.
Track action items, deadlines, commitments, and pending decisions.
Prepare meeting notes, summaries, agendas, and follow-up messages.
Support travel planning, reservations, logistics, and administrative arrangements when needed.
Maintain organized digital records, folders, trackers, and contact lists.
Assist with vendor, client, partner, and candidate coordination.
Conduct basic research and prepare concise summaries.
Handle confidential business and personal information with discretion.
Help reduce operational clutter and ensure nothing important falls through the cracks.
Requirements:
3+ years of experience as a personal assistant, executive assistant, administrative assistant, or similar role.
Excellent written and spoken English.
Strong organisation, time management, and follow-through.
Ability to manage multiple tasks without losing details.
High level of professionalism, discretion, and confidentiality.
Strong calendar, email, document, and task-management skills.
Comfortable using Google Workspace, Slack, WhatsApp, Zoom, Notion, Trello, or similar tools.
Ability to work across different time zones when required.
Familiarity with American business communication and professional etiquette is a strong advantage.
Experience supporting founders, executives, or fast-paced startup teams is preferred.
Ideal Candidate:
Is proactive and anticipates what needs to happen next.
Communicates clearly and politely.
Can chase people for updates without being rude.
Keeps information organized and easy to find.
Protects executive time and reduces distractions.
Is calm, reliable, and discreet under pressure.
Must-haves:
Strong written and verbal English communication.
High professionalism and discretion.
Excellent organization and attention to detail.
Ability to work quickly and independently.
Strong ownership and follow-through.
Reliable internet, power backup, and work setup.
Comfort working with remote teams and international clients.
Ability to handle confidential information responsibly.
Willingness to complete practical assessments during the hiring process.
Work Environment:
BlueOcean is fast-paced, demanding, and performance-driven.
Internal support staff are expected to create order, improve execution, follow up consistently, help the leadership team and delivery teams operate at a high standard.

Company in Nigeria.