Work with us

Work set up: Remote

Work schedule:

• 20-hours/week
• Monday to Friday (9:00 AM to 1:00 PM EST)

Offer:

• Weeks 1–6: $5 USD/hour
• Weeks 7-12: $6 USD/hour
• Weeks 13 onwards: $7 USD/hour

Responsibilities:

• Independently manage and monitor an assigned caseload with minimal day-to-day supervision.
• Track case progress, upcoming deadlines, required actions, and outstanding documentation.
• Maintain accurate, organized, and up-to-date electronic case files.
• Prioritize tasks based on urgency, statutory requirements, and case-specific deadlines.
• Identify delays, missing information, and potential issues that may affect case progress.
• Monitor and calendar statutory deadlines, filing dates, response deadlines, and other critical case milestones.
• Assist with civil litigation procedures and ensure required documents and follow-up actions are completed on time.
• Prepare, organize, review, and maintain legal documents and case-related correspondence.
• Follow established procedures for tracking deadlines and escalating urgent matters.
• Proactively flag potential deadline risks, procedural concerns, and issues requiring attorney attention.
• Communicate professionally with clients regarding case status, required documentation, and next steps.
• Follow up on outstanding information, documents, and client requirements.
• Maintain clear and timely communication while ensuring client records accurately reflect relevant interactions.
• Recognize sensitive or substantive legal questions and refer them to the attorney when appropriate.
• Prepare, organize, and maintain pleadings, correspondence, evidence, supporting documents, and other case materials as assigned.
• Ensure documents are properly labeled, filed, and accessible within the firm's case management system.
• Maintain accurate case notes, task records, and deadline calendars.
• Protect confidential client information and handle sensitive legal documents appropriately.
• Keep the attorney informed of significant case developments, upcoming deadlines, and issues requiring a decision.
• Provide concise updates on caseload status, pending tasks, and potential risks.
• Exercise independent judgment in managing routine administrative and procedural matters within established guidelines.
• Escalate substantive legal questions, strategic decisions, unusual circumstances, and urgent issues promptly.

Hard Requirements:

• At least 4 years of relevant experience as a Legal Assistant, Paralegal, or in a comparable legal support role.
• Experience in civil litigation, consumer protection, lemon law, statutory claims, or another deadline-driven legal practice area.
• Demonstrated ability to independently manage a substantial caseload with minimal supervision.
• Strong understanding of statutory deadlines, legal calendaring, and civil litigation procedures.
• Excellent client communication, follow-up, and document management skills.
• Proficiency with legal case management software; experience with Clio Manage is strongly preferred.
• Exceptional attention to detail, organization, time management, and prioritization.
• Ability to identify potential issues, anticipate upcoming requirements, and communicate concerns proactively.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.

Work set up: Remote

NOTE:

• Grow up and complete a significant portion of your education/work experience in the United States, Canada, or the United Kingdom
• Currently living outside the United States, Canada, or the United Kingdom

Work schedule:

• 40-hours/week
• Monday to Friday (12:00 PM to 8:00 PM EST)

Offer:

• Weeks 1–8: $8 USD/hour
• Weeks 9-16: $9 USD/hour
• Weeks 17 onwards: $10 USD/hour

Responsibilities:

• Provide daily administrative support to project managers and the operations team.
• Manage calendars, scheduling, emails, and routine correspondence.
• Organize and maintain digital files, records, and project documentation.
• Maintain accurate project information in company systems, including Job Thread/FSM.
• Assist with tracking project-related tasks, information, and documentation.
• Perform general administrative and operational support as needed.
• Create, issue, and track invoices using QuickBooks.
• Maintain accurate records of invoices, payments, and accounts receivable.
• Monitor outstanding balances and follow up with clients regarding overdue payments.
• Follow up with clients when additional billing or payment information is required.
• Perform basic bookkeeping and financial record-keeping tasks.
• Assist with reconciling and organizing payment-related information.
• Maintain accurate and up-to-date financial records.
• Assist with preparing client proposals using company templates, previous examples, and available resources.
• Use ChatGPT and other AI tools to assist with drafting, formatting, and organizing proposal content when appropriate.
• Prepare and track Certificates of Insurance (COIs).
• Prepare credit card authorization forms and other client or project documentation.
• Maintain organized records of required forms and supporting documents.
• Assist with regulatory documentation and notifications for agencies such as the Department of Health and EPA.
• Follow up on documentation requirements and ensure materials are completed and submitted on time.

Hard Requirements:

• Previous experience in administrative support, virtual assistance, bookkeeping, office administration, or operations support.
• Working knowledge of QuickBooks and Microsoft Excel.
• Experience with invoicing, payment tracking, accounts receivable, or basic bookkeeping.
• Strong written and verbal English communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Comfortable using ChatGPT or similar AI tools to support administrative and documentation tasks.
• Ability to work independently with minimal supervision.
• Ability to manage multiple priorities and deadlines.
• Comfortable working with remote teams and cloud-based systems.
• Must have grown up in the United States, Canada, or the United Kingdom.
• Open to expatriates who have relocated abroad and are currently working or living remotely.
• Must be comfortable communicating with North American clients and working within North American business processes.
• Previous experience in construction, restoration, environmental services, or a related industry.

Note: This is initially a month-to-month contract for 1–3 months, depending on the company’s hiring needs and progress in filling the current openings. While the initial engagement is temporary, there may be an opportunity for a longer-term position for a candidate who demonstrates exceptional performance and becomes a strong fit for the team.

Work set up: Remote

Work schedule:

• 40-hours/week
• Monday to Friday (9:00 AM to 6:00 PM EST)

Offer:

• Weeks 1–8: $5 USD/hour
• Weeks 9 onwards: $6 USD/hour

Responsibilities:

• Source qualified candidates through Indeed and various online job boards and recruitment platforms.
• Search for candidates based on the requirements and qualifications provided by the client.
• Review candidate profiles, resumes, and applications to identify potential matches.
• Build and maintain a pipeline of qualified candidates for current openings.
• Proactively identify candidates rather than relying solely on incoming applications.
• Conduct initial screening of applicants based on job requirements and client criteria.
• Review resumes and candidate backgrounds for relevant experience and qualifications.
• Conduct preliminary phone or video interviews when required.
• Ask appropriate screening questions and document candidate responses.
• Identify qualified candidates for the client’s review and next stage of the hiring process.
• Work directly with the client to understand hiring priorities, role requirements, and candidate preferences.
• Coordinate interviews between qualified candidates and the client.
• Follow up with candidates regarding interview schedules, availability, and next steps.
• Maintain accurate records of candidate status throughout the recruitment process.
• Keep the client updated on sourcing activity, candidate pipeline, and recruitment progress.
• Manage and monitor job postings across Indeed and other applicable recruitment platforms.
• Review incoming applications and organize candidates according to the appropriate role or hiring stage.
• Assist with updating job postings and sourcing strategies as needed.
• Utilize different search methods and recruitment platforms to expand the candidate pool when necessary.
• Maintain organized candidate records, resumes, screening notes, and interview schedules.
• Track candidate progress from initial sourcing through interview and hiring.
• Prepare recruitment reports or updates as requested.
• Perform other recruitment-related administrative tasks to support the client's hiring efforts.

Hard Requirements:

• Previous experience in recruiting, talent acquisition, recruitment coordination, or sourcing.
• Hands-on experience sourcing candidates through Indeed and/or other online job platforms.
• Experience reviewing resumes and screening candidates.
• Strong written and verbal English communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple open positions and candidate pipelines simultaneously.
• Comfortable communicating directly with clients or hiring managers.
• Strong attention to detail and accurate record-keeping.
• Proactive approach to candidate sourcing and follow-up.
• Ability to work independently and meet recruitment targets and deadlines.