• Job Summary

The Accounts Payable Officer is responsible for ensuring the timely and accurate processing of vendor invoices and payments through the Accounts Payable system, Sage Intacct. This role plays a key part in maintaining strong vendor relationships, ensuring the integrity of financial records, and supporting the efficient operation of the accounts payable function.

• Key Responsibilities

Process vendor payments through the organization’s Accounts Payable system (Sage Intacct), ensuring all approvals are in place and documentation is complete.

Verify and enter invoices accurately into the system in accordance with company policies and procedures.

Reconcile vendor statements regularly, investigating and resolving discrepancies in a timely manner.

Follow up with vendors to obtain outstanding invoices and required supporting documents to avoid payment delays.

Maintain accurate and up-to-date vendor records in the Accounts Payable system.

Coordinate with internal stakeholders to ensure proper approval of purchase requests, purchase orders, and invoices.

Support branch offices and internal departments with Accounts Payable-related queries and processes.

Support Corporate Services Department with Purchasing and Accounts Payable-related queries and processes.

Assist in monthly closing activities related to accounts payable, including accounts payable aging reports and accruals.

To act as Relief Cashier when needed.

To perform bank reconciliation of the corporation’s bank account on a monthly basis, when needed.

Assist with accounting and other training when requested, especially in area of Accounts Payable.

• Qualifications
• Bachelor’s degree in Accounting, Finance, or related field
• Experience
• Minimum of 2 years of experience in an accounts payable or finance-related role
• Experience with accounting or ERP systems (experience with Sage Intacct is a strong advantage)
• Strong understanding of accounts payable processes and basic accounting principles
• Proficiency in Microsoft Office, especially Excel and Outlook
• Benefits
• Great work environment
• Room for growth
• Agile decision-making